To:
Principal
Principal’s Nominee
On this page
Information on Candidate Exams Admission Slips and Exams
Candidates entered for an externally assessed exam by 1 September 2023 will receive:
- their 2023 Exams Admission Slip
- a copy of the Examination Timetable
- a Candidate Information Sheet (External Assessment – Rules and Instructions for Candidates).
These materials will be delivered to schools from 18 October 2023 in cartons labelled ‘NZQA Admission Slips’.
- Exams Admission Slips are sorted by candidate surname and also by any sort keys you may have provided with your school data, e.g., by form group. In some cases, the Exams Admission Slip may be two pages.
- Exams Admission Slips are printed with a colour divider denoting the start of a new sort key.
- The sort key is printed on the divider in large font.
- Exams Admission Slips are not enclosed in envelopes.
School actions
1. Hand out the Exams Admission Slips to the candidates as soon as possible and have them check and confirm that their entries are correct.
2. If entries are missing, schools should follow the late entry process detailed in the email sent from your School’s Relationship Manager on Friday 15 September 2023.
3. The school should ensure that candidates have created an NZQA account.
4. Advise the candidates to:
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create an account (if new to NCEA) or check their NZQA login credentials
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check their address. If a change of address is required, schools must make the necessary changes on their SMS and submit a data file to NZQA immediately. This will ensure any Visual Arts portfolios/workbooks (where applicable) are returned to the candidate’s correct address in February 2024
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School leavers should ensure they update their NZQA account details with a personal email they can continue to access after they leave school.
5. Remind candidates to keep their Exams Admission Slip in a safe place and to bring it to every exam. They must not write on it or share it with anyone.
Late entries
Late entries made after 1 September will not show on a candidate’s original Exams Admission Slip.
You will need to print and a copy from the school’s NZQA Provider login page (Reports, Exam Reports link) from 18 October 2023.
This must be signed by the Principal’s Nominee.
Replacement Exams Admission Slips
If candidates need a new Exams Admission Slip, you will need to print a copy from the school’s NZQA Provider login. This must be signed by the Principal’s Nominee.
Please note candidates can reprint their Exams Admission Slip through their NZQA account. The Principal’s Nominee must sign this copy.
Return of marked NCEA and NZ Scholarship exam booklets
If candidates sat an NCEA or NZ Scholarship exam, their assessed exam can be accessed through their NZQA Account in late January (February for NZ Scholarship).
It is important candidates have created an NZQA account if they do not have one.
Exam booklets will not be returned in the mail.
Enquiries
Please refer any enquiries relating to this circular to your School Relationship Manager.
School Relationship Manager
School Quality Assurance and Liaison
Telephone: 0800 697 296
Email: firstname.lastname@nzqa.govt.nz